Sample Submission

Easier than the rest of production

So nice to meet you!

Setting Up An Account

Send an email to order@imbibe-solutions.com and provide us with the following information:

  • Company name
  • Address
  • Phone number
  • Main contact’s name
  • Email address(es) to receive reports
  • Email address(es) to receive invoices
  • How did you hear about us?

Voila! That is it! You are ready to submit your first samples.

Create an Account

Ready, set, go!

Sample Submission

Step 1: Email Your Order

Send an email to order@imbibe-solutions.com with a list of samples being submitted and the tests requested for each. Make sure to mention if you are shipping the samples (UPS or FedEx) or dropping them off.

Wine Tests
Beer Tests

Step 2: Prepare Samples

Sample Packaging

Bottles, cans, and other official packaging make great containers for submission, but any glass or hard plastic container will work. We use Whirl-Paks when collecting samples, so if you have those, go for it! Just make sure the container is clean and there is minimal headspace; excess amounts of air will start to alter the product’s characteristics. Samples will not be delivered if leaking.

Make sure every sample has a name or ID that matches the sample list submitted.

How to use a Whirl Pak

Grape samples

We take grape samples too! Ideal submissions will contain 100 berries sampled from all over the vineyard and from various positions on the clusters. See the video below about how to collect a representative sample.

Step 3: Ship or Drop off

Samples can be shipped to or dropped off at:

Imbibe Solutions
580 Radford Lane, Suite 101
Charlottesville, VA 22903

Please mark all shipped packages with: “Samples for Analysis Only – Not for Human Consumption” and “Fragile”.

If dropping off, feel free to do so any time Monday through Friday. There is a cooler out front if we miss you.

Our turn

Results, Timing, and Invoicing

Results and Timing

Sample results will be sent by email within 2 business days (Monday – Friday) of receipt for most chemical tests. Microbiological testing may take up to a week.

Wine Harvest Season

From ~August 15 to ~October 15 the lab will be open from 9 AM–6 PM, Monday through Sunday. (Due to the dynamic nature of agriculture, start and end days may fluctuate each year. Keep an eye on our mailing list for the official start and end dates each year.)

During this time, the turnaround for wine/juice samples will be under 24 hours. Samples received by 3 PM will have results by end of day. Samples received after 3 PM will have results the following morning. Non-wine/juice samples will be processed Monday through Friday with a normal, 2-day turnaround time.

Invoicing

We will send an invoice to the email(s) on file to be paid by check, ACH, or credit card within 15 days of receipt.

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